Raleigh, NC Part-Time Controller - What are the Benefits?

Financial expertise is essential when managing the daily challenges of running a business in today’s competitive market. A part-time controller may be exactly what your business needs to get a handle on its finances and excel. What exactly does a part-time controller do, though? Essentially, a controller manages the current state of a company’s finances and is responsible for the day-to-day financial operations. 

Typically, a controller will report directly to the company's chief financial officer, but for smaller businesses, the CFO and controller roles may be rolled into one, in which case the controller will report to the CEO. The controller role plays a major part in your company’s finances from overseeing the accounting and finance department to report creation and compliance coordinator. Below is a more detailed explanation of what a controller is responsible for handling at a company.   
Processes

The controller decides the procedures and processes which will be used by the accounting team. It’s important for the controller to choose the policies and procedures that best fit the company as they’ll determine how the financial departments operate. This can include everything from the type of accounting software used to benchmarks and report creation. 

Financial reports

When it comes to financial reports, the controller is largely in charge of producing these documents. The reports are created by the controller with the assistance of the accounting and finance staff, but it is the responsibility of the controller to ensure these reports are on-time and follow generally accepted accounting principles. These reports must also closely reflect the organization’s most current financial status. 

Financial decisions

The controller also has a large say in the company’s financial decisions since the position has in-depth knowledge of the organization’s financial status. When the leadership team discusses potential changes to the company, such as adding a new product or changing services, the controller determines the financial risk involved in the decision and determines whether the organization can financially support the change moving forward. 

Budgets

A lot of the decision-making information is based on the company budget, which the controller is also responsible for creating. Depending on the company’s needs, a controller will create a budget for the year or by quarter. After the budgeted year or quarter passes, the controller then makes a budget-to-actual report showing an analysis of how much actual money was spent during the period and how much was budgeted. The company can make adjustments to the budget moving forward once it knows these numbers. 

 Payments

The controller is responsible for ensuring all payments are on-time. The position oversees the accounts payable and receivable staff to ensure suppliers are receiving payments as scheduled and to also make sure clients are paying for their services. Timely payments are essential for a smoothly operating company. 

This is true not only when dealing with customers and vendors, but when paying employees, as well. In addition to client and supplier payments, the controller also has to make sure payroll is accurate. The controller does this by monitoring tax deductions and insurance payments to ensure the right amounts are being withheld so paychecks are accurate. Without accurate paychecks, employee satisfaction can drop, which is another reason why the controller role is so vital to an organization. 

Compliance

Financial departments face a lot of scrutiny, especially after the financial scandals of Enron and WorldCom followed by the financial crisis of 2008. Businesses must now put up with a whole host of regulations dictating how they handle their finances and how they report financial information to the public. 

A controller takes on the task of ensuring a company is compliant with all applicable financial rules and regulations. This means interacting with stockholders and reporting accurate information to build and maintain client and shareholder trust. It also involves helping prepare documents for the audit officer during a routine audit. When a controller prepares the documents and assists the auditor, the process runs much more smoothly. Afterward, the controller will handle any changes the auditor required for compliance. 

Taxes

In addition to handling audits, the controller also files the company’s taxes. If the company decides to hire a third-party business to handle taxes, the controller is still responsible for providing records and reports that will be needed to accurately file the tax documents. 

Ultimately, a controller oversees the financial stability of a company. The controller can effectively accomplish this task because the position requires years of experience. By working through the ranks from a basic accounting or auditing position, the controller is well aware of the decisions needed to effectively manage the financial departments of any firm. 

If you think your business could benefit from the expertise listed above, then consider hiring a part-time controller. A part-time controller is ideal for your business because you’ll get the financial consulting your company needs without the cost of hiring a full-time employee. You’ll have more time to focus on providing services to your customers, building new customer relationships, and digging into core business issues when you have someone you can trust managing finances. 

Our part-time controllers have at least 15 years of experience in overseeing, protecting, and improving the financial side of business.  Contact us today to learn more about how our part-time controller services can assist your company.

SUMMARY OF SBA 7(a) LOAN GUARANTY PROGRAM (the PAYCHECK PROTECTION PROGRAM)

SUMMARY OF SBA 7(a) LOAN GUARANTY PROGRAM (the PAYCHECK PROTECTION PROGRAM) 


On March 27, 2020, the President signed into law the next phase of action being taken by the federal government aimed at providing financial relief to the American people and businesses in response to the economic fallout from the COVID-19 pandemic. This “thirdphase” piece of legislation is called the Coronavirus Aid, Relief, and Economic Security Act (the CARES Act).

One of the core pieces of the CARES Act is the provision of $349 billion for small businesses through federally backed loans under a modified and expanded Small Business Administration (SBA) 7(a) loan guaranty program called the Paycheck Protection Program. Congress has designed the program to make funds available to qualifying businesses quickly through approved banks and nonbank lenders.


KEY POINTS:

· Under the CARES Act, qualifying businesses include businesses with up to 500 employees or which meet the applicable size standard for the industry as provided by the SBA’s existing regulations. Most small businesses will qualify.

· Loans will be provided through SBA and Treasury approved banks, credit unions, and some nonbank lenders.

 · Borrowers can borrow 2.5 times their monthly payroll expenses (during the 1-year period before the loan is made (see page 18) ), up to $10 million.

 · Applicable uses for the loan proceeds include: (1) qualified payroll costs; (2) rent; (3) utilities; (4) mortgage interest and other debt obligations; (5) group health care benefits including medical insurance premiums; (6) interest on any other debt obligations that were incurred before the covered period (February 15, 2020 and ending on June 30, 2020). (see page 10 re. covered period)

· Loan forgiveness is available for funds used to pay 8 weeks of payroll and other qualified expenses.


What Businesses Qualify For The Paycheck Protection Program?

Generally, any business in operation on February 1, 2020 with less than 500 employees is eligible.


What is the Maximum Loan Amount That a Business Can Receive Through the Paycheck Program?

Each business can receive the lesser of $10 million or the sum of 2.5 times the average total monthly payroll costs for the prior year.


What Can a Business Use Program Funds For?

 Businesses can use funds from the Program loans to cover expenses including the following:


· Payroll costs, including compensation to employees that would include payments for severance, payments required for group healthcare benefits (including insurance premiums), retirement benefits, and state and local employment taxes.

· Interest payments on any mortgage or other debt obligations incurred before February 15, 2020 (but not any payment or prepayments of principal).

· Rent.

· Utilities.


However, the money cannot be used for compensation of individual employees, independent contractors, or sole proprietors in excess of an annual salary of $100,000; compensation of employees with a principal place of residence outside the U.S.; or leave wages covered by the Families First Coronavirus Response Act (H.R. 6201) that has already been passed and will be effective as of April 1, 2020.


How Are Loans Made Under This Program Different From Traditional 7(a) Loans?

Unlike traditional SBA 7(a) loans, no personal guarantee will be required to receive funds and no collateral needs to be pledged. Similarly, the CARES Act waives the requirement that a business show that it cannot obtain credit elsewhere. In lieu of these requirements, borrowers must certify that the loan is necessary due to the uncertainty of current economic conditions; that they will use the funds to retain workers, maintain payroll, or make lease, mortgage, and utility payments; and that they are not receiving duplicate funds from another lender for the same uses.


Payments of principal, interest, and fees will be deferred for at least 6 months, but not more than 1 year. Interest rates are capped at 4%. The SBA will not collect any yearly or guarantee fees for the loan, and all prepayment penalties are waived.


The SBA has no recourse against any borrower for non-payment of the loan, except where the borrower has used the loan proceeds for non-allowable purposes.


What Are The Loan Forgiveness Requirements?

Borrowers are eligible for loan forgiveness for 8 weeks commencing from origination date of the loan for payroll costs equal to the cost of maintaining payroll continuity during the covered period; (Note: Eligible payroll costs do not include annual compensation in excess of $100,000 for individual employees); payment of mortgage interest: rent; and utilities.


The amount of loan forgiveness may be reduced if the employer reduces the number of employees as compared to the prior year, or if the employer reduces the pay of any employee by more than 25% as of the last calendar quarter. Employers who rehire workers previously laid off as a result of the COVID-19 crisis will not be penalized for having a reduced payroll beginning February 15, 2020 and ending on June 30, 2020).


Borrowers must apply for loan forgiveness to their lenders by submitting required documentation and will receive a decision within 15 days. If a balance remains after the borrower receives loan forgiveness, the outstanding loan will have a maximum maturity date of 10 years after the application for loan forgiveness.


How Does A Business Apply For A Loan Under The Paycheck Protection Program?

We expect additional guidance from the SBA regarding how to apply for Program loans, including additional resources on the SBA website about how to find a qualified lender. Borrowers who have existing relationships with banking institutions may wish to contact these individuals to inquire about applying for loans under the Program.


Does The CARE Act Affect Any Other Loans Available to Small Businesses?

Yes. The maximum loan amount for an Express Loan is increased from $350,000 to $1 million.

The CARE Act also expands eligibility for borrowers applying for an Emergency Economic Injury Disaster Loan (EIDL) grant. Emergency Economic Injury Disaster Loans are available for most small businesses, sole proprietors, or independent contractors.

Additionally, the Act waives requirements that (1) the borrower provide a personal guarantee for loans up to $200,000, (2) that the eligible business be in operation for one year prior to the disaster, and (3) that the borrower is unable to obtain credit elsewhere. The SBA is also empowered to approve applicants for small-dollar loans solely on the basis of their credit score or “alternative appropriate methods to determine an applicant’s ability to repay.”


What Are the Terms of an EIDL?

Up to $2 million


Interest Rates: Fixed at 3.75% for small business


Term: Term loans up to 30 years, structured with a 12-month principal and interest deferral


No prepayment penalty


Collateral: Required if the loan is over $25,000. Real estate is preferred but a loan will not be declined for lack of collateral. However, all available collateral will be required.


How Do You Apply for an EIDL?

EIDL’s are handled directly by the SBA. The business can submit either a paper or online application. The on-line application can be submitted at the following website: https://disasterloan.sba.gov/ela.

Additionally, the business can call the SBA Customer Service Center at 1-800-659-2955 or mail disastercustomerservice@sba.gov for further information on the program or for details on submitting a paper application.


Most significantly, for borrowers seeking an immediate influx of funds, borrowers may receive a $10,000 emergency advance within three days after applying for an EIDL grant. If the application is denied, the applicant is not required to repay the $10,000 advance. Emergency advance funds can be used for payroll costs, increased material costs, rent or mortgage payments, or for repaying obligations that cannot be met due to revenue losses.

Borrowers may apply for an EIDL grant in addition to a loan under the Paycheck Protection Program, provided the loans are not used for the same purpose.


Is Relief Available For Businesses With Pre-existing SBA Loan?

Yes. The SBA will pay the principal, interest, and associated fees on certain pre-existing SBA loans for 6 months.


Conclusion

There are a lot of moving parts to the CARES Act and its SBA disaster relief programs which will continue to evolve with more clarity over time. Talk has already begun on Phase IV of stimulus relief due to COVID-19.

Contact Us today to learn how we can assist you with filing an application.